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Fire Safety Specifications

Comprehensive fire safety requirements, standards, and maintenance schedules for rental properties

Maintenance Schedule
Regular maintenance requirements for fire safety equipment and systems

Smoke Alarms

Monthly
Legal Requirement

Test button press and sound check

Responsibility: Landlord/Tenant (as per tenancy agreement)
Details: Press test button, verify alarm sounds, check battery level indicator if present

Carbon Monoxide Alarms

Monthly
Legal Requirement

Test button press and sound check

Responsibility: Landlord/Tenant (as per tenancy agreement)
Details: Press test button, verify alarm sounds, check battery/power indicator

Emergency Lighting

Monthly
Legal Requirement

Function test and visual inspection

Responsibility: Landlord
Details: Switch off mains supply, verify emergency lights activate and provide adequate illumination

Fire Extinguishers

Annually
Legal Requirement

Professional service and inspection

Responsibility: Landlord
Details: Professional inspection, pressure testing, and servicing by certified technician

Fire Doors

Every 6 months
Legal Requirement

Operation check and visual inspection

Responsibility: Landlord
Details: Check self-closing mechanism, door seals, hinges, and frame condition

Escape Route Lighting

Weekly

Visual check and bulb replacement

Responsibility: Landlord
Details: Ensure all escape route lighting is functional and adequate

Fire Risk Assessment Review

Annually
Legal Requirement

Professional review and update

Responsibility: Landlord
Details: Comprehensive review by competent person, updating for any changes to property or use
Record Keeping Requirements
Documentation and record retention for compliance evidence

Testing Records

  • Monthly alarm test logs with dates and results
  • Emergency lighting test certificates
  • Fire door inspection records
  • Equipment maintenance certificates

Retention: 3 years minimum

Demonstrate ongoing compliance and due diligence

Professional Certificates

  • Fire risk assessment reports
  • Electrical safety certificates (EICR)
  • Gas safety certificates
  • Fire extinguisher service records

Retention: 6 years recommended

Legal compliance and insurance requirements

Tenant Communications

  • Fire safety information provided to tenants
  • Tenant acknowledgment of fire safety briefing
  • Reports of fire safety issues from tenants
  • Actions taken to resolve reported issues

Retention: 3 years minimum

Evidence of tenant education and responsive management

Annual Maintenance Calendar
Month-by-month maintenance schedule for comprehensive fire safety management

January

  • Annual fire risk assessment review
  • Fire extinguisher service
  • Deep clean smoke alarms

February

  • Emergency lighting annual test
  • Fire door comprehensive inspection

March

  • Routine monthly tests
  • Escape route inspection

April

  • Routine monthly tests
  • Spring safety check

May

  • Routine monthly tests
  • Electrical appliance PAT testing

June

  • Routine monthly tests
  • Mid-year fire door check

July

  • Routine monthly tests
  • Summer safety inspection

August
Current

  • Routine monthly tests
  • Fire door comprehensive inspection

September

  • Routine monthly tests
  • Autumn safety preparation

October

  • Routine monthly tests
  • Heating system safety check

November

  • Routine monthly tests
  • Winter preparation checks

December

  • Routine monthly tests
  • Year-end compliance review
Maintenance Tools
Templates and tools for managing fire safety maintenance